In Canada, regulations require that financial institutions obtain specific information and documents before opening or updating an account.  In addition to Personal Information required for your authorized signers and the Member Share Requirement, you will be required to provide documents specific to your organization structure.  We recommend that you contact us so we can discuss your structure and provide you information on what specific documents will be required to open your account with us.

Account Documentation 

If you are a corporation:

• Articles of Incorporation / Letters Patent*
• any relevant, subsequent amendments
• Business Trade name Registration (if applicable)
• Most recent filing with your incorporating jurisdiction, listing your directors
• By-Laws, constitution and any applicable Board and membership  resolutions*
• Notarized meeting minutes indicating decision to open/change account
• Document showing ownership structure / percentage ownership:
  • Minute Book
  • Shareholder Register
  • Shareholder Agreement
  • Annual Returns
  • Shareholder Certificates
  • By-laws indicating Board voting structure and number of voting members (not for profit)
  • If no Board, a document indicating number of voting members (not for profit)
• Current Certificate of Officers and Directors
• Charitable Registration Number (not for profit)
• Corporate Search

*certified true copies required please.

If you are a Not-For-Profit, A Team or a Club/Lodge (Unincorporated Associations) you will need:

• Charitable Registration Number (Not-for-Profit)
• Memorandum of Association or Constitution
• ByLaws and Board and Membership Resolutions (if applicable)
• Current Certificate of Officers and Directors
• Notarized meeting minutes indicating decision to open/change account
• Names of KCCU sponsoring members (in good standing)
• Document showing ownership structure of group
• Document outlining beneficial ownership structure
• If no one owns >25%, a document explaining why there are no beneficial owners

In addition:

If you are an Association/Community Group/Not-for-Profit - Unincorporated,  you will also require:

• Charitable Registration Number (Not-for-Profit)

If you are an Organized Sports Team, you will also require:

• Letter from league executives on letterhead confirming the existence of the league, name of team, coaching staff and a list of the team league executives.

If you are a Club or a Lodge, you will also require:

• Letter from head office (on letterhead), confirming the existence of club/lodge and granting authority to open account, use the name and the intended purpose of the account. Letter should identify signing authorities, officers and directors (By-laws to confirm).

Please note that additional information and/or documents may be requested.